Accounts Payable Technician

Posted on November 25, 2024

Department: Accounting

Reports to: Vice President of Accounting

Pay Range: 22+ per hour

Location: San Juan Bautista, CA 

SUMMARY: The accounts payable technician is responsible for processing/coding vendor invoices for timely recording and payment. Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed to account for the payment of goods and services.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Processes accounts payable weekly (data entry, verification, reconciling, updating); supporting documentation, check copies, matches check with related remittance advice and prepares for authorized signer.
• Ensure all invoices are properly matched and approved prior to payment.
• Code all invoices to the proper Cost Center and GL account and enter in the accounting system.
• Reconcile all invoices entered for the month to the vendor’s statement.
• Work closely with the maintenance department and their PO system to ensure all maintenance invoices are assigned PO’s with proper coding, including received in the system prior to payment.
• Run monthly report in maintenance PO system that lists invoices outstanding at month end. Follow up with vendors and maintenance department on outstanding invoices regularly.
• Audit invoice pricing and totals (as compared to the purchase orders when applicable), account coding, tax rates, discounts, pricing of invoices against purchase orders. Reconcile invoices with receiving tickets or packing slips.
  

• Research and communicate with vendors and suppliers to resolve discrepancies and answer questions regarding invoice details and invoice payment status.
• Monitor vendor accounts for accuracy, correct errors.
• Track reoccurring invoices on accounts, request invoices missing.
• Update monthly checklists throughout closing schedule.
• Prepare and send intercompany billings/invoices.
• Monitor, reply to vendors’ inquiries and print invoices from general AP email.
• Performs invoice/voucher filing after processing for payment weekly.
• Prepare weekly check run.
• Assist in monthly closings.
• Performs other duties as assigned.
  

REQUIRED EDUCATION/EXPERIENCE:

• Associates degree (A. A.) and one to two years related experience and/or training; or equivalent combination of education and experience.
• Famous software knowledge strongly preferred
• Ability to read and interpret documents such labor laws and procedure manuals. Ability to speak effectively before groups of customers or employees of organization.
• Proficient in Microsoft Office suite of applications (Word, Excel, and Outlook) preferred
• Valid California Driver License
• Ability to perform computations such as addition, subtraction, multiplication, and division correctly; Solve practical problems by choosing appropriately from a variety of mathematical techniques such as formulas and percentages

REQUIRED SKILLS AND QUALIFICATIONS:

• Excellent verbal and written communication abilities.
• Demonstrates strong time management skills, with a focus on prioritizing tasks and meeting deadlines.
• Skilled in delivering high-quality customer service and interacting effectively with others.
• Consistently maintains reliable attendance and on-time arrival, especially during peak operational months with special focus on attendance during October, November, March, and April to meet seasonal operational demands.
• Be prepared to adjust schedules as needed during peak periods to ensure smooth workflow and support team goals.
• Maintain clear communication regarding any schedule changes or unexpected absences to minimize disruptions.
• Able to maintain accuracy and attention to detail in all work, producing thorough and reliable results.
• Proficient in basic arithmetic operations (addition, subtraction, multiplication, division) and capable of solving practical problems using a variety of mathematical techniques, including formulas and percentages.

ANALYSIS OF PHYSICAL DEMANDS:

Key (Based on typical week):

N=Never
R=Rarely (Less than 1 hour per week)
O=Occasional (1%-33% of time)

F=Frequent (34%-66% of time)
C=Constant (over 66% of time)

Please send your resume to resumes@churchbrothers.com

Church Brothers Farms is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.